Graduate Program Portal
The Graduate Portal allows graduate schools access to a multitude of information regarding their respective programs and student lists. It is used throughout the university.
Service Request System
The SRS application is a ticketing system that allows faculty/staff of the university to create requests. Requests are categorized into high-level types based on functional areas (i.e. new web page, data request, statistical reports) Requests are then reviewed and assigned to member of the appropriate team based on the type of request. History, details, comments, priorities, and file uploads are tracked electronically through the system.
Student Information Services
This SIS application provides electronic information about students who have applied to the university.
The Simphony CRM system was launched as a replacement for several Enrollment Management offerings including event management, recruitment, messaging, expense tracking, form creation, and reports. The system supports generation of email, paper, limited text message support, and MyRutgersFuture portal alerts and is currently sending out over 12 million messages annually to different populations.
The Phonathon application providing listings of students who are still pending required documents or actions in order to complete their enrollment process. Based on a queuing system, student information is presented to admissions staff who then contacts the students by phone and indicates the outcome of the phone call through the system.
RU Transfer is a university-wide system created to perform transfer credit evaluations for students who are transferring to the university as well as first year students who may have college credits. Completed evaluations for students who decide to enroll are automatically uploaded to the main student records database (SRDB).
The diploma application allows students to verify and confirm their name spelling and other pertinent information that will appear on their university diploma.
School-to-School Decision Screen
The School-to-School Decision screen allows deans and faculty to review applications for students who have applied for intra-university transfer to their respective schools. Upon review of the application information, the deans can make decisions which are then transmitted to the university registrar for updating in the SRDB.
Re-Enrollment Decision Screen
The Re-Enrollment Decision screen allows deans and faculty to review Re-Enrollment applications for their respective schools. Upon review of the application information, the deans can make decisions which are then transmitted to the university registrar for updating in the SRDB.
The AP application allows faculty members and deans to review AP scores sent electronically by students. Received AP scores can be evaluated, approved, and signed off on. AP credits awarded via sign-off are sent electronically to the SRDB.
Application Services is a system which allows admissions counselors and application reviewers to view all details about a student’s application for admission. This application supports multiple admissions cycles and can be used to quickly locate information about a particular applicant. In addition, comments about students can be entered and tracked through this system.
Counselors' Information Center
The Counselors’ Info Center app displays the CEEB and PIN information necessary for high schools to access the UUA Counselors’ Information Center website.
This application houses a document library of several commonly used letters and mailers accessed during the admissions cycle. Documents include Enrolling Acknowledgements, Conditions of Enrollment, Denial Letters, RUID letters, and others. It is commonly used by UUA staff members.
The EIS/PR application is a system used to aid in the reconciliation of prospects to applicant records. Data is available for multiple cycles and is broken down by a number of criteria including search, respondees, EPS markets, CS codes, and more.
SAP/Business Objects Reports
SAP/Business Objects is an easy to use web-based tool allowing staff to create ad hoc reports and perform data analysis. It is also used to produce and distribute many year-to-date automated KPI reports.
Application Reading and Review Database
AppRead is a system that provides pre-defined and custom queues of students who have applied and is used to make decisions on applications. Admissions counselors and application reviewers will work through the blind queues reviewing applicants. Information displayed by AppRead includes application summary, calculated indexes, and links to the SRAR, AppServices, and ImageNow records.
Admissions Action Inquiry Tracking System
The Action form is an application used to track phone calls and walk-in visitors to the admissions office. Incoming calls/visitors are logged into the system which then allows assignment, review, and follow-up capabilities.
Admissions Action Entry Form
The CIS form allows Campus Information Services to log phone call inquiries. Calls logged by CIS are shown in the Admissions Action Inquiry Tracking System.